Privacy Policy
Last Updated: August 2026
Trentham Scout Group is committed to protecting the privacy and security of your personal data. This privacy policy explains how we collect, use, and protect any personal information you provide to us when using our website (trenthamscouts.org.uk) and our contact form.
We operate in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
When you use the contact form on our website, we collect the personal information you explicitly choose to provide. This typically includes:
- Your Name
- Your Email Address
- Any details, queries, or personal information you include in the message field (such as details about a child wishing to join).
2. How We Use Your Information
We only use the personal data collected through our contact form to:
- Respond directly to your questions, feedback, or requests for information.
- Process membership enquiries or waiting list requests for young people looking to join our sections.
- Process enquiries from adults interested in volunteering with our group.
We rely on Legitimate Interests as our lawful basis under the UK GDPR to process this data, as we need to use your information to answer the direct enquiries you send us.
3. How Long We Keep Your Data
We do not keep your information for longer than is necessary.
- General Enquiries: If you contact us with a general question, we will delete your email and contact details once your query has been fully resolved.
- Joining Requests: If you are contacting us about a child joining or volunteering, this data may be securely transferred to our official membership system (such as Online Scout Manager) or kept for as long as you remain on our waiting list.
4. Data Sharing and Third Parties
We value your privacy. We never sell, rent, or share your personal information with external third parties for marketing purposes. Your contact form message is sent directly to our leadership team.
5. Website Cookies
Our website is built on WordPress. Because we do not use tracking pixels, Google Analytics, or third-party marketing scripts, our website does not drop tracking cookies onto your device.
- Essential Cookies: The website may use basic, temporary technical cookies that are strictly necessary to ensure the security of our contact form and protect our site from spam. These do not track your browsing habits outside our website.
6. Your Rights
Under UK data protection laws, you have specific rights regarding your personal data. You have the right to:
- Request a copy of the personal data we hold about you.
- Request that we correct any inaccurate information.
- Request that we delete your personal data from our systems.
If you wish to exercise any of these rights, please get in touch with us directly.
7. Contact Us
If you have any questions about this Privacy Policy or how we handle your information, please contact the Trentham Scout Group leadership team via our website contact form.